1st Bac
Writing
Unit 9: Writing Skill: Writing a Formal Email (كتابة بريد إلكتروني رسمي)
A formal email is used for professional communication, such as applying for a job, contacting a teacher, or making an
inquiry
. It must be
polite, structured,
and free of contractions.
EMAIL STRUCTURE
Formal Register
The Subject Line
Example: "Inquiry regarding the English course registration"
1. The Salutation & Opening
1
1. The Salutation & Opening
Start with "Dear Mr./Ms. [Name]" or "Dear Sir/Madam." Clearly state your reason for writing:
2
2. The Body (Details)
Provide details in short, clear paragraphs. Use polite phrases like: or
3
3. The Closing
End with a polite sign-off. Inquiry استفسار Regarding بخصوص / بشأن Appreciate يُقدّر Attachment مرفق
Formal Writing Rules
- Use Full Forms (e.g., "I am" not "I'm").
- Keep the Subject Line short and clear.
- Don't use Slang or Emojis (😊).
- Don't forget to Proofread for spelling.
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